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Repair Request Letter Worksheet

By CampusDown Legal Editorial Team Reviewed 2 min read

Best for
Tenants · Tenant advocates
When to use
When you need to ask for a repair in writing and keep a dated record.
On this page
  1. How to use this worksheet
  2. What's inside
  3. Before you send it
Not a court form. Not legal advice. This is a general letter worksheet to help tenants put a repair request in writing. Rules about repairs and notices vary by state and city.
Preview of the first page of the Repair Request Letter Worksheet

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Not a court form. Not legal advice. A general worksheet to help you organize and write; check your court or a legal aid office before filing anything.

No sign-up or email needed. Free for personal and business use; please don't resell the file itself.

How to use this worksheet

  1. Check your lease for how the landlord wants repair requests sent (portal, email or address). Use that method.
  2. Fill in the date, your name, address and unit, and the landlord's or property manager's name and address.
  3. Describe each problem: what it is, where it is, and when it started. Use one line per problem.
  4. List earlier reports (date and how you reported them), if any.
  5. Write the repair you are asking for and a reasonable date for it to be done or scheduled, plus times you can provide access.
  6. List the photos or videos you are attaching, with the dates they were taken.
  7. Sign, date, and keep a copy along with proof of how and when you sent it.

What's inside

  • Sender, recipient and property details
  • Problem table: description, location, date noticed, earlier reports
  • Requested repair, requested date and access availability
  • Attachments list and signature line
  • A delivery record box to note how and when you sent the letter

Before you send it

Read our guide on how to write a repair request letter for sample wording and what to do if repairs are not made. If you are facing eviction or are thinking about withholding rent, get local advice first; see where to find free legal help.

Your Next Helpful Step

GuideHow to Write a Repair Request Letter to Your LandlordPut the problem in writing, clearly and calmly, with proof.Free documentEvidence Checklist & LogOrganize photos, receipts, messages and a timeline. PDF + Excel.Legal helpFind Free or Low-Cost Legal HelpLegal aid, pro bono programs and court self-help centers.
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